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Factory Audit Form and Guidelines

3 min read
Audit

Factory observation form

If you want to prepare a report based on your factory Audit/observation, you need to focus on some important factors. We have prepared a list of guidelines you can follow during Audit factory apparel or garment or textile industry and prepare a report based on below specific key facts:

FACTORY OBSERVATION FORM

Factory Report# :
Auditor Name :
Date :
Factory Code :
Division Code :

Factory Name: ABC LTD
Factory Address: EFG, TX

Factory Information
Name of factory contact person:
Contact person position title:
Contact person email:
Contact person telephone number:

Below is the key checkpoint and answer to right side of table:

Fire Checkpoints

Emergency exit(s) blocked or locked

Tips & Reminders: Exit(s) is/ are blocked by very heavy items or large machines which cannot be moved immediately; Any exits are locked during work hours
Answer
Evacuation routes are blocked

Both internal & external evacuation routes, blocked
stairways leading to emergency exits with cartons/bags
Answer
Evidence of smoking/open fire/flame/ignition sources near an area of combustible, flammable & explosive materials

Tips & Reminders: Cigarette butts, used matches, lighters, sparks from welding or other maintenance-related activities, flame, etc. in or near chemical storage/drums/tank, oil (diesel/benzene) drums/tanks, material & finished goods warehouses, boiler area
Answer
Highly flammable/combustible materials (paper, carton, clothes, fabric, flammable liquid, etc.) are kept/stored in the generator/boiler/LT room

Tips & Reminders: All types of gasoline including diesel, other
flammable liquids, gases, wood/plywood, plastic, fabric, paper. If no
generator/boiler/LT room, then select “Not Applicable”
Answer
A fire detector is not equipped at the combustible material area and alarm system are not visible and accessible

Tips & Reminders: Combustible material area includes raw material/trims/ cardboard/ finished goods warehouse
Answer

Electrical Checkpoints

Protective devices are bypassed (MCCB/MCB/Fuses)

Tips & Reminders:Input & output terminals of MCCB/MCB/ELCB are directly connected by wire/cabl (MCCB: Molded Case Circuit Breaker,
MCB: Miniature Circuit Breaker)
Answer
Motors/Drill machine/Grinding machine/Electric iron/Spray Gun/Electric Kettle etc. are not connected with ECC

Tips & Reminders:Heavy electrical equipment and hand tools are not connected with matching grounded plug-socket units, improperly bonded (ECC: Earth Continuity Conductor (grounding))
Answer
Electrical safety is not well maintained

Tips & Reminders: Unprotected live conductors (wires) dangling above, snaking through on the floor of the workshop. Broken connecting ports for motor, socket, switches. Live terminals are not protected. Electrical panels are blocked. Hole(s) on panels, breakers, switches and junction boxes. Cable glands are not used to provide dust & vermin-proof.
Unused openings are not blocked, larger gland size is too big for the cable.
Answer

Structural Checkpoints

The residential facility housed within the production/factory building.

Tips & Reminders: Rooftop add-on structure for residence, overnight guest facility/dormitory housed within the structure where production takes place
Answer
Rooftop is used to store heavy materials or heavy machinery
Tips & Reminders:Rooftop houses generator/boiler, storage of
unneeded production machines, materials, office, unlicensed
watchtower or water tanks, even as a temporary measure.
Answer
Additional floors added beyond legally certified/approved

Tips & Reminders: Building permits, factory layout approval, fire license, a sign of structural modification without a proper permit
Answer
Visible structural crack/deficiencies/potential collapse

Tips & Reminders: Crack on column, beam, and slab. Concrete spalling, water pooled on the roof
Answer

Social Checkpoints

Presence of unauthorized sub-contracting

Tips & Reminders: The factory is physically smaller than the production capacity claimed. Cut pieces are present in the shipping area, finished goods present or inspection of finished goods in receiving area, interview production planner, check subcontractor invoice/payment records, factory gate registration
Answer
Presence of underage workers

Tips & Reminders: If suspected, check the personnel files for those who appear underage
Answer
Presence of harassment or physical abuse

Tips & Reminders: Observe if verbal abuse (yelling/screaming at workers for emotional intimidation) or physical abuse (pushing or hitting workers for discipline/punishment) is practiced
Answer
No free access to toilet and drinking water

Tips & Reminders: Access to toilet or drinking water is restricted
Answer
Irregular wage payment

Tips & Reminders:Are you paid on a regular basis? on a fix date? any delay? Each question must be asked to 5 randomly selected workers.
Yes = Wage payment is irregular
Answer

Others Checkpoints

Other concerns observed:

Remark:

Start Time :
End Time :

NAME:
TITLE:

Factory Representative Signature

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